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All right, welcome to specially called meeting of the Watkinsville City Council March 1st, 5:30 PM. | 00:00:09 | |
Umm, we are all here. We have a quorum here. Councilman Garrett will not be joining us tonight. Councilman Campbell may be here, | 00:00:16 | |
and if he is, we will welcome him. At that point, I would like to go ahead and get started. There he is. | 00:00:23 | |
We now have four of five and everyone that we expect. | 00:00:30 | |
Councilman Campbell Major Tedderton, when you have a moment, if you could step back in and help us with the pledge. | 00:00:34 | |
If we don't see him in a minute, I'm going to lead it myself. All right, let's all stand. | 00:00:41 | |
Sorry. | 00:00:48 | |
Pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God, | 00:00:51 | |
indivisible, with liberty and justice for all. | 00:00:57 | |
Thank you major and thanks for all that. Y'all do we appreciate you. | 00:01:04 | |
All right. We have a short agenda tonight, so I would request a motion for approval of the agenda, please. | 00:01:08 | |
I make a motion to approve the. | 00:01:17 | |
Order of the agenda. | 00:01:20 | |
Second. All right. We have a motion. We have a second. All in favor. Say aye. Aye. | 00:01:22 | |
All right. I would ask before we get started that we all keep the citizens of Ukraine and Europe in your thoughts and in your | 00:01:27 | |
prayers. There's not much we can do here in Little Watkinsville to help beyond keeping them in our prayers, I don't think, and | 00:01:31 | |
supporting. | 00:01:36 | |
You know, supporting everyone who's doing their best to. | 00:01:42 | |
Ensure that the borders of that country are preserved and frankly that the good guys win. So let's all keep them in in our | 00:01:46 | |
thoughts and prayers in the days ahead and. | 00:01:50 | |
You know that freedom prevails in the end, one way or another there. | 00:01:55 | |
Vladimir Putin has made a I hope he's made a horrible, horrible mistake in going down this road. | 00:01:59 | |
With that, we will turn it over to manager Dickerson for an update. The reason that we're here tonight is we have an opportunity | 00:02:07 | |
to save significant money, which always makes us happy. So when Sharon said we can save. | 00:02:12 | |
Rd. | 00:02:53 | |
As well as approving the appropriation of the city's required match, and I'll walk through this pretty quickly. So this is Layo | 00:02:55 | |
Lane. There are. | 00:02:59 | |
13 houses on the road but 12 that face layer lane. It is a 655 linear foot roughly .124 mile Rd. Which of course makes it more | 00:03:04 | |
difficult for us to get good pricing because who wants to come in and do this little bit amount of work for us? | 00:03:12 | |
So by jumping on to the county's contract, we should be able to benefit from the savings. | 00:03:20 | |
A couple of things. As I mentioned earlier, the ELMIG is administered by G. | 00:03:27 | |
And it distributes monies to local governments to have them do the paving so that they don't have to do it. They base it on center | 00:03:32 | |
line, miles and population. | 00:03:35 | |
I already mentioned that we had applied for this road resurfacing and repair. | 00:03:39 | |
The pavement management program estimated that the repair needed would be surface removal based rehab and a 2 inch asphalt | 00:03:45 | |
overlay. What's being recommended is a little bit different than that. It is not, and I'll ask probably or. | 00:03:51 | |
Our city engineer to weigh in on this, but it is not a very, very heavily traveled Rd. so it's not like it needs to be like Hardin | 00:03:59 | |
Hill or Main Street paid the same way. In fact this road we cannot find evidence of when it was last. | 00:04:05 | |
So that goes back about 2025 years, according to Julian and our city engineer. | 00:04:12 | |
They're already on site, so it says it's a mobilization. | 00:04:53 | |
And is very common. This is stuff that's done all the time. A lot of small cities do this and we did get approval from the county | 00:04:57 | |
to do to do so and from Garrett Paving. | 00:05:01 | |
What they are recommending, like I said, is a little bit different. Basically it's going to be 2 1/2 inches of material. There's | 00:05:07 | |
going to be what they called open graded inner layer that's going to go down and try to fill in all the cracks in the current | 00:05:12 | |
pavement and then they'll be a 1 1/2 inch topping or overlay. | 00:05:17 | |
On that, it's the exact same thing Oconee County is doing on. | 00:05:22 | |
Simonton Bridge Rd. They did have some deep patching. You may have seen them out there last week with a bigger machine taking up | 00:05:25 | |
areas where they really could not do that. The rest of the road is being handled that way. Again, it's the benefit is you're going | 00:05:31 | |
to have more material in place. It should avoid, you know, the expense of having to go in there and actually dig, dig it out and | 00:05:37 | |
mill it. But they're going to get a good quality product out of it. | 00:05:43 | |
The total amount of funding with it, with the grant and with our cities match which is 30% of the grant is 56,000. The cost of | 00:05:49 | |
this project is 30, just a little over 37,000. It is unit, it is based on unit price. So I'll remind you all it could be a little | 00:05:56 | |
bit more than that if the quantities come a little bit higher, the mobilization cost is flat and it again is a significant savings | 00:06:02 | |
to what we would do, what we would have been charged have we had to mobilize them all by ourselves. | 00:06:09 | |
But the unit price is based on the contract. So if the if the materials come in higher on hard hill we got lucky that came in | 00:06:16 | |
less, we'll stay on top of this one like we did with with the Harden hill, it could come in less but it could be a little bit | 00:06:20 | |
more. So it's all based on unit pricing. | 00:06:24 | |
But there will be somewhere around 18 or $19,000 left for other Elmig related projects, one of which could be the sidewalk out in | 00:06:29 | |
front of City Hall that needs to be done. It could be a gap of a sidewalk, could be some other handicap, rent or whatever, | 00:06:35 | |
anything related to roads, paving, even even potentially storm water. But those will come back before council in a separate | 00:06:41 | |
request. We're not asking you to, you know, award contracts for that tonight. | 00:06:48 | |
Just a reminder, the items that are in blue, the rows that are in blue are the estimated amounts of funding that were approved by | 00:06:54 | |
the by the citizens for the referendum for Splice 3. You look on the and I'm sorry it's so small, but you in your packet you | 00:07:02 | |
probably would have seen it. Rd. streets and drainage sidewalks, we have probably the 5th or 6th line down, says ELMIG 22. | 00:07:09 | |
30% required match, we estimated 20,000. We're not going to need quite 20,000 will when we go in and adjust the budget you know | 00:07:18 | |
for that we'll put in the amount that you're matching, but we're asking you appropriate that because that money has not been | 00:07:23 | |
appropriated yet. | 00:07:27 | |
So again, we're asking you to award the contract to Garrett paving for 37,000 and some change based on the unit pricing proposal, | 00:07:33 | |
approve the appropriation or match at 13,010 and 16 cents. | 00:07:39 | |
From Spice 3. And again, just a reminder, the remaining money will have to come back before you all for appropriation at future | 00:07:46 | |
meetings. | 00:07:49 | |
Any. | 00:07:54 | |
So moved we have a motion. Do we have a second? | 00:07:58 | |
All right. Any discussion on the topic? | 00:08:03 | |
Hearing none all in favor say aye aye. Any opposed like sign. | 00:08:06 | |
Motion passes 4. | 00:08:11 | |
We do not have need for an executive session tonight. | 00:08:14 | |
I don't think we have need for public comment. | 00:08:17 | |
So with that, I'll accept entertain a motion to adjourn. | 00:08:20 | |
I make a motion to adjourn. Second, all in favor, Say aye. | 00:08:23 | |
Motion carries. We adjourned. | 00:08:29 |
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Name | Document type | |
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Item 1 | General Document |
All right, welcome to specially called meeting of the Watkinsville City Council March 1st, 5:30 PM. | 00:00:09 | |
Umm, we are all here. We have a quorum here. Councilman Garrett will not be joining us tonight. Councilman Campbell may be here, | 00:00:16 | |
and if he is, we will welcome him. At that point, I would like to go ahead and get started. There he is. | 00:00:23 | |
We now have four of five and everyone that we expect. | 00:00:30 | |
Councilman Campbell Major Tedderton, when you have a moment, if you could step back in and help us with the pledge. | 00:00:34 | |
If we don't see him in a minute, I'm going to lead it myself. All right, let's all stand. | 00:00:41 | |
Sorry. | 00:00:48 | |
Pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God, | 00:00:51 | |
indivisible, with liberty and justice for all. | 00:00:57 | |
Thank you major and thanks for all that. Y'all do we appreciate you. | 00:01:04 | |
All right. We have a short agenda tonight, so I would request a motion for approval of the agenda, please. | 00:01:08 | |
I make a motion to approve the. | 00:01:17 | |
Order of the agenda. | 00:01:20 | |
Second. All right. We have a motion. We have a second. All in favor. Say aye. Aye. | 00:01:22 | |
All right. I would ask before we get started that we all keep the citizens of Ukraine and Europe in your thoughts and in your | 00:01:27 | |
prayers. There's not much we can do here in Little Watkinsville to help beyond keeping them in our prayers, I don't think, and | 00:01:31 | |
supporting. | 00:01:36 | |
You know, supporting everyone who's doing their best to. | 00:01:42 | |
Ensure that the borders of that country are preserved and frankly that the good guys win. So let's all keep them in in our | 00:01:46 | |
thoughts and prayers in the days ahead and. | 00:01:50 | |
You know that freedom prevails in the end, one way or another there. | 00:01:55 | |
Vladimir Putin has made a I hope he's made a horrible, horrible mistake in going down this road. | 00:01:59 | |
With that, we will turn it over to manager Dickerson for an update. The reason that we're here tonight is we have an opportunity | 00:02:07 | |
to save significant money, which always makes us happy. So when Sharon said we can save. | 00:02:12 | |
Rd. | 00:02:53 | |
As well as approving the appropriation of the city's required match, and I'll walk through this pretty quickly. So this is Layo | 00:02:55 | |
Lane. There are. | 00:02:59 | |
13 houses on the road but 12 that face layer lane. It is a 655 linear foot roughly .124 mile Rd. Which of course makes it more | 00:03:04 | |
difficult for us to get good pricing because who wants to come in and do this little bit amount of work for us? | 00:03:12 | |
So by jumping on to the county's contract, we should be able to benefit from the savings. | 00:03:20 | |
A couple of things. As I mentioned earlier, the ELMIG is administered by G. | 00:03:27 | |
And it distributes monies to local governments to have them do the paving so that they don't have to do it. They base it on center | 00:03:32 | |
line, miles and population. | 00:03:35 | |
I already mentioned that we had applied for this road resurfacing and repair. | 00:03:39 | |
The pavement management program estimated that the repair needed would be surface removal based rehab and a 2 inch asphalt | 00:03:45 | |
overlay. What's being recommended is a little bit different than that. It is not, and I'll ask probably or. | 00:03:51 | |
Our city engineer to weigh in on this, but it is not a very, very heavily traveled Rd. so it's not like it needs to be like Hardin | 00:03:59 | |
Hill or Main Street paid the same way. In fact this road we cannot find evidence of when it was last. | 00:04:05 | |
So that goes back about 2025 years, according to Julian and our city engineer. | 00:04:12 | |
They're already on site, so it says it's a mobilization. | 00:04:53 | |
And is very common. This is stuff that's done all the time. A lot of small cities do this and we did get approval from the county | 00:04:57 | |
to do to do so and from Garrett Paving. | 00:05:01 | |
What they are recommending, like I said, is a little bit different. Basically it's going to be 2 1/2 inches of material. There's | 00:05:07 | |
going to be what they called open graded inner layer that's going to go down and try to fill in all the cracks in the current | 00:05:12 | |
pavement and then they'll be a 1 1/2 inch topping or overlay. | 00:05:17 | |
On that, it's the exact same thing Oconee County is doing on. | 00:05:22 | |
Simonton Bridge Rd. They did have some deep patching. You may have seen them out there last week with a bigger machine taking up | 00:05:25 | |
areas where they really could not do that. The rest of the road is being handled that way. Again, it's the benefit is you're going | 00:05:31 | |
to have more material in place. It should avoid, you know, the expense of having to go in there and actually dig, dig it out and | 00:05:37 | |
mill it. But they're going to get a good quality product out of it. | 00:05:43 | |
The total amount of funding with it, with the grant and with our cities match which is 30% of the grant is 56,000. The cost of | 00:05:49 | |
this project is 30, just a little over 37,000. It is unit, it is based on unit price. So I'll remind you all it could be a little | 00:05:56 | |
bit more than that if the quantities come a little bit higher, the mobilization cost is flat and it again is a significant savings | 00:06:02 | |
to what we would do, what we would have been charged have we had to mobilize them all by ourselves. | 00:06:09 | |
But the unit price is based on the contract. So if the if the materials come in higher on hard hill we got lucky that came in | 00:06:16 | |
less, we'll stay on top of this one like we did with with the Harden hill, it could come in less but it could be a little bit | 00:06:20 | |
more. So it's all based on unit pricing. | 00:06:24 | |
But there will be somewhere around 18 or $19,000 left for other Elmig related projects, one of which could be the sidewalk out in | 00:06:29 | |
front of City Hall that needs to be done. It could be a gap of a sidewalk, could be some other handicap, rent or whatever, | 00:06:35 | |
anything related to roads, paving, even even potentially storm water. But those will come back before council in a separate | 00:06:41 | |
request. We're not asking you to, you know, award contracts for that tonight. | 00:06:48 | |
Just a reminder, the items that are in blue, the rows that are in blue are the estimated amounts of funding that were approved by | 00:06:54 | |
the by the citizens for the referendum for Splice 3. You look on the and I'm sorry it's so small, but you in your packet you | 00:07:02 | |
probably would have seen it. Rd. streets and drainage sidewalks, we have probably the 5th or 6th line down, says ELMIG 22. | 00:07:09 | |
30% required match, we estimated 20,000. We're not going to need quite 20,000 will when we go in and adjust the budget you know | 00:07:18 | |
for that we'll put in the amount that you're matching, but we're asking you appropriate that because that money has not been | 00:07:23 | |
appropriated yet. | 00:07:27 | |
So again, we're asking you to award the contract to Garrett paving for 37,000 and some change based on the unit pricing proposal, | 00:07:33 | |
approve the appropriation or match at 13,010 and 16 cents. | 00:07:39 | |
From Spice 3. And again, just a reminder, the remaining money will have to come back before you all for appropriation at future | 00:07:46 | |
meetings. | 00:07:49 | |
Any. | 00:07:54 | |
So moved we have a motion. Do we have a second? | 00:07:58 | |
All right. Any discussion on the topic? | 00:08:03 | |
Hearing none all in favor say aye aye. Any opposed like sign. | 00:08:06 | |
Motion passes 4. | 00:08:11 | |
We do not have need for an executive session tonight. | 00:08:14 | |
I don't think we have need for public comment. | 00:08:17 | |
So with that, I'll accept entertain a motion to adjourn. | 00:08:20 | |
I make a motion to adjourn. Second, all in favor, Say aye. | 00:08:23 | |
Motion carries. We adjourned. | 00:08:29 |